General Summary:
The College of Science and
Health (CSH) Office of Advising and Student Services is looking for a graduate
student for summer 2015 to assist in the management of the advising process
during the first year student orientation program Premiere DePaul. The graduate
student in the Office of Advising and Student Services will report to the
associate director of academic advising and is responsible for coordinating and
overseeing the logistical and administrative processes of Premiere DePaul. He/she
will be responsible for assisting with faculty training, coordinating file
preparation, compiling evaluation data reports and metrics, delegating
responsibilities to undergraduate office assistants, and tracking supplemental
credit. He/she will also have an opportunity to shadow experienced faculty and
staff academic advisors. This position
will require knowledge of university and college policies and procedures, the
DePaul Vincentian mission, and higher education and student affairs theory.
Principal Duties and
Responsibilities:
·
Assist with
summer faculty training: provide training support, assist with room set up and
logistical details, participate in small group discussions, and present on
academic topics
·
Create new
student registration queries and distribute lists to student assistants for
file preparation
·
Analyze and
ensure the appropriate application of external AP credit toward the degrees of
new CSH students by using the online Degree Progress Report (DPR) tool
·
Interpret math
and writing placement tests and offer correct placement suggestions
·
Create Premiere
advising grids and send them to orientation partners such as new Student and
Family Engagement (NSFE), First Year Academic Success (FYAS), Honors,
Athletics, and the First Year Program office
·
Serve as the
primary contact for any Premiere schedule changes including additions and
cancellations. Communicate changes to appropriate staff
·
Send faculty
email reminders in advance of Premiere advising sessions and provide the schedule
and other room details
·
Lead advising
room set-up: verify technology is working, replenish resources and forms in the
advising space
·
Maintain list of
closed classes and disseminate it for each Premiere session
·
Assist student
assistant with schedule auditing after Premiere: responsible for contacting
students, if changes are necessary
·
Track and update
supplemental credit based on Transfer Credit Approval forms and communicate to
students once credit has been posted
·
Send advising
evaluation to students and compile data results, provide statistics and results
for each question, track metrics, and create end of summer new student advising
report
·
Compile outcomes
assessment and needs assessment for following summer
·
Manage CSHAdvising@depaul.edu
inbox
·
Assist with the
advising process for the transfer student orientation program Transition
DePaul.
·
Perform other
duties as assigned by associate director of academic advising
Ideally,
this position will begin June 1, 2015 and end October 2, 2015 with the
potential for employment during the academic year. The position commitment is
22 hours a week. This is a paid position
with a competitive hourly rate. Tuition
waivers/assistance is not available.
Knowledge/Skills/Abilities:
·
Bachelor degree
required
·
Graduate
coursework in counseling, higher education, college student development or
related program is preferred
·
Enrolled in a
Master’s degree program
·
Knowledge of
science related majors is preferred
·
Excellent verbal
and written communication skills
·
Strong attention
to detail
·
Strong
organizational skills
·
Ability to work
independently and as part of a group
·
Ability to work
with a diverse population of students, faculty, and staff
·
Intermediate
proficiency in Microsoft Office and web browser tools
