Thursday, May 17, 2018

CSH Graduate Student Coordinator


CSH Graduate Student Coordinator Position Description  
Academic year 2018-2019

General Summary:
The College of Science and Health (CSH) Office of Advising and Student Services is looking for a graduate student coordinator to assist with managing the advising process during the new transfer student orientation program, Transition DePaul. The graduate student in this role reports to the associate director of academic advising, and is responsible for coordinating and overseeing the logistical and administrative processes of advising incoming CSH transfer students during Transition DePaul. The graduate coordinator is responsible for managing new student registration queries, coordinating electronic file preparation, creating advising grids, and tracking supplemental credit. The graduate coordinator also has an opportunity to shadow experienced faculty and staff academic advisors.  This position requires knowledge of university and college policies and procedures, the DePaul Vincentian mission, and higher education and student affairs theory.

Principal Duties and Responsibilities (Summer):
·         Create new student registration queries and  assist with online file preparation process
·         Check transcripts of incoming transfer students  to determine if Illinois Articulation Initiative requirements have been met
·         Interpret math and writing placement tests and offer correct placement suggestions
·         Create Transition DePaul advising grids based on faculty and staff availability.  Email  them to orientation partners in New Student and Family Engagement (NSFE)
·         Serve as the primary contact for any Transition DePaul schedule changes, including additions and cancellations. Communicate changes to appropriate staff
·         Send faculty and staff advisor email reminders in advance of Transition DePaul advising sessions
·         Lead advising room set-up: verify technology works correctly, replenish resources and forms in the advising space
·         Maintain list of closed classes for each Transition DePaul session
·         Conduct schedule auditing after Transition DePaul and contact students, if changes are necessary
·         Track and update supplemental credit based on registration suggestions forms and communicate to students once credit has been posted
·         Assist with online file preparation for Premiere DePaul advising programs
·         Manage the Transition/Premiere folders in the CSHAdvising@depaul.edu inbox

Academic Year responsibilities:
·         Monitor, track, and communicate with undergraduate students who have received progress flags in Bluestar
·         If needed, meet one-on-one with students in advising sessions relating to registration questions, degree conferral, or other academic needs
·         Support at-risk students by sending outreach emails
·         Perform other duties as assigned by associate director of academic advising
This position begins (June 11, 2018) and continues through (September 28, 2018) with the potential for employment during the academic year. The position commitment is 22 hours a week in summer and 15-20 hours during the academic year.  This is a paid position with a competitive hourly rate.  Tuition waivers/assistance is not available. 

Knowledge/Skills/Abilities:

·         Bachelor degree required.  Must be currently enrolled in a graduate program at DePaul.  
·         Graduate coursework in counseling, higher education, college student development or related program is preferred
·         Enrolled in a graduate degree program
·         Knowledge of science related majors is preferred
·         Excellent verbal and written communication skills
·         Strong attention to detail
·         Strong organizational skills
·         Ability to work independently and as part of a group
·         Ability to work with a diverse population of students, faculty, and staff
·         Intermediate proficiency in Microsoft Office and web browser tools