Monday, February 13, 2017

CSH Graduate Student Coordinator Position

CSH Graduate Student Coordinator Position Description  
Academic year

General Summary:
The College of Science and Health (CSH) Office of Advising and Student Services is looking for a graduate student to assist in the management of the advising process during the transfer and adult student orientation program Transition DePaul. The graduate student in the Office of Advising and Student Services will report to the associate director of academic advising and is responsible for coordinating and overseeing the logistical and administrative processes of Transition DePaul. He/she will be responsible for assisting with faculty training, coordinating file preparation, compiling evaluation data reports and metrics, delegating responsibilities to undergraduate office assistants, and tracking supplemental credit. He/she will also have an opportunity to shadow experienced faculty and staff academic advisors.  This position will require knowledge of university and college policies and procedures, the DePaul Vincentian mission, and higher education and student affairs theory.

Principal Duties and Responsibilities:
·         Assist with summer faculty training: provide training support, assist with room set up and logistical details, participate in small group discussions, and present on academic topics
·         Create new student registration queries and distribute lists to student assistants for file preparation
·         Interpret math and writing placement tests and offer correct placement suggestions
·         Create Transition advising grids and send them to orientation partner New Student and Family Engagement (NSFE)
·         Serve as the primary contact for any Transition schedule changes including additions and cancellations. Communicate changes to appropriate staff
·         Send faculty email reminders in advance of Transition advising sessions and provide the schedule and other room details
·         Lead advising room set-up: verify technology is working, replenish resources and forms in the advising space
·         Maintain list of closed classes and disseminate it for each Transition session
·         Assist student assistant with schedule auditing after Transition: responsible for contacting students, if changes are necessary
·         Track and update supplemental credit based on Transfer Credit Approval forms and communicate to students once credit has been posted
·         Send advising evaluation to students and compile data results, provide statistics and results for each question, track metrics, and create end of summer new student advising report
·         Compile outcomes assessment and needs assessment for following summer
·         Manage the inbox
·         Monitor, track, and communicate with students who have received progress flags in Bluestar
·         Update and maintain CSH OAAS social media accounts
·         Meet one-on-one with students in advising sessions relating to registration questions, degree conferral, or other academic needs
·         Assist with degree conferral and audits
·         Perform other duties as assigned by associate director of academic advising
Ideally this position will begin ( ENTER DATE) and continue through (ENTER DATE) with the potential for employment during the past academic year. The position commitment is 22 hours a week in summer and during academic year 15-20 hours.  This is a paid position with a competitive hourly rate.  Tuition waivers/assistance is not available. 


·         Bachelor degree required
·         Graduate coursework in counseling, higher education, college student development or related program is preferred
·         Enrolled in a Master’s degree program
·         Knowledge of science related majors is preferred
·         Excellent verbal and written communication skills
·         Strong attention to detail
·         Strong organizational skills
·         Ability to work independently and as part of a group
·         Ability to work with a diverse population of students, faculty, and staff

·         Intermediate proficiency in Microsoft Office and web browser tools