Friday, July 8, 2016

Job Posting: Hiring Assistant

Title: Hiring Assistant

General Summary: Reporting to the Assistant Director of Student Employment, the Human Resource Information System (HRIS) Student Assistant will be responsible for managing the hiring paperwork & processes for the Student Employment area. The HRIS Student Assistant will develop efficient business practices through the use of information systems and maintain the Student Employment paperwork with extreme confidentiality and accuracy. The HRIS Administrator serves as the primary contact in communicating office processes/procedures, changes and issues to departments across campus, managers, students, etc. and serves as the liaison between Student Employment and Human Resources. In addition, the HRIS Student Assistant will assist with special projects within the Student Employment Office and Career Center and act as a representative of both offices.

Primary Responsibilities:
  • Confirm, enter, and track data in the Student Employment information tracking system while maintaining extreme accuracy and the integrity of data (50%)
  • Serve as the primary contact and liaison between Student Employment, hiring managers, Payroll, Human Resources and various departments across campus regarding student employment processes/procedures (25%)
  • Prepare and participate in Student Employment Hiring Sessions by presenting information on hiring paperwork to newly hired students (10%)
  • Utilize technology and training programs to continually update Student Employment processes and procedures (5%)
  • Actively participate in accomplishing Student Employment goals in a team environment (5%)
  • Other duties as assigned (5%)
Secondary Responsibilities:
  • Act as a receptionist for the Career Center and Office of Academic Advising Support by answering the phone, greeting students and fielding questions
Position Requirements (Minimum knowledge, skills, and abilities required):
  • Students interested in a career within Human Resources and/or Higher Education are encouraged to apply
  • Keen attention to detail
  • Must have the ability to take initiative, to work independently with little to no supervision and to meet deadlines
  • Strong ability to work in a team environment
  • Must be comfortable working in a fast paced environment
  • Exceptional problem solving abilities
  • Possess strong communication skills
  • Ability to prioritize and manage multiple tasks simultaneously
  • General office skills such as filing, faxing, photocopying, answering the phone, customer service
  • Internet/email experience necessary
  • Microsoft Office Suite (PowerPoint, Word, Excel, Outlook) experience necessary
  • Experience in a professional environment, and knowledge of DePaul University and the general operating areas a plus
  • This position also requires commuting to the HR Department located in the Loop Campus to deliver paperwork on a daily basis
  • Must be able to give at least a one year commitment
Hour requirements/schedule:  
  • Approximately 20-25 hours per week. Must be able to work 4-5 days a week between the hours of 9am-5pm, Monday through Friday, and work at least 3 hour blocks at a time
To apply:

·         All interested students need to apply on Campus Job Board at