Graduate Assistant Opportunity Info Session

The Office of New Student and Family Engagement (NSFE) is currently looking for Graduate Assistants to work with us for the 2020-2021 academic year, and we think you would be great candidates! The GA position is posted on the campus job board (it’s listed as ‘NSFE Graduate Assistant’ on the job board).  Attached is the job posting that details the role, time commitment, and responsibilities.

We are hosting two Zoom info sessions in April to give you an opportunity to learn more about the role and ask us questions.  Feel free to attend one of them if you’re interested in learning more about this opportunity.


NSFE Graduate Assistantship Info Sessions

·       Monday, April 13^th, 12:00-1:00pm

o   Zoom: https://depaul.zoom.us/j/489366323

o   We know this is during the lunch hour, so feel free to bring your lunch if you’d like.

·       Tuesday, April 14^th, 4:00-5:00pm

o   Zoom: https://depaul.zoom.us/j/456049607

We hope you all are staying healthy and well, and we wish you the best of luck as you’ve started spring quarter classes!
If you have any questions, please contact nsfe@depaul.edu.



Department New Student and Family Engagement (NSFE)
Position Title Graduate Assistant
Supervisor NSFE Professional Staff
Date March 2020

General Summary

The Office of New Student & Family Engagement (NSFE) works to help ensure the quality of the student experience at DePaul University by providing programming and services that aid in students’ transition and integration process into the university community. NSFE will hire three grad assistants (for 12-month assistantships) to support the following program areas:

 Chicago Quarter: Required course that acquaints first-year students at DePaul to the metropolitan community, neighborhoods, cultures, people, institutions and issues in Chicago. Students also learn about university life, resources, and how to be a successful student.
 Orientation: Mandatory program for all incoming undergraduate students designed to provide them with the tools for a successful first year at DePaul. Premiere DePaul (freshman orientation) is a 2-day overnight experience offered throughout the summer. Transition DePaul (transfer orientation) is a 1-day experience offered throughout the summer and in advance of each quarter.
 Student Success Coaching: One-on-one peer coaching to support first-year students in transitioning into DePaul and creating goals to meet their idea of success.

Principal Duties and Responsibilities

1. Advise and manage undergraduate student leaders (i.e. Chicago Quarter Mentors, Orientation Leaders, Student Success Coaches).
2. Assist in the recruitment, selection, training and supervision of student leader staff.
3. Execute logistics for departmental programs including collaborating with campus partners, negotiating program details, and coordinating day-to-day program logistics.
4. Compile and analyze program evaluation data.
5. Serve as a staff professional in a Chicago Quarter first-year course during the fall quarter (more details will be shared during interview).
6. Design and deliver workshops and presentations to students, faculty, staff, and parents/families.
7. Represent the Office of New Student and Family Engagement to new students, families, and guests of the University.
8. In collaboration with two other departmental graduate assistants, provide assistance for programs and events sponsored by the Office of New Student and Family Engagement.

Principal Learning Objectives

1. The Graduate Assistant will have an opportunity to put theory into practice in a student affairs office setting.
2. The Graduate Assistant will develop student supervision and coaching skills.
3. The Graduate Assistant will gain insight on the impact of transition programs on student success.

Position Qualifications

 Enrolled as a graduate student at DePaul University, with the intent of maintaining student status through the entire 2020 - 2021 academic year. Candidates must be enrolled in a graduate program with a demonstrated curricular link to student development.
 Display strong interpersonal, communication, and organization skills and the potential to further develop these skills
 Knowledge of and commitment to the mission of DePaul University
 Demonstrated time-management skills and flexibility as well as the ability to think critically and solve problems through complex situations
 Ability to work well independently and take initiative to prioritize and complete position duties
 Demonstrated enthusiasm for DePaul and the Chicago community
 Demonstrates desire to apply student development theory into practice
 Ability to adhere to a clearly defined work calendar and to manage multiple deadlines
Hours & Schedule
 Graduate assistantships will formally begin on June 1, 2020.
 The GA is expected to work an average of 20 hours a week for 12 months.
 Due to the nature of this position, after-hours and weekend work responsibilities may be required during program implementation, but will be communicated to the graduate assistant in advance.
 The graduate assistant may be reappointed to this position based upon satisfactory completion of work responsibilities and academic progress.

Important Dates (to be negotiated upon hire)

Chicago Quarter Best Practices Conference: Friday, June 5, 2020
Chicago Quarter Pre-Immersion Meeting: August 26, 2020
Chicago Quarter Immersion Week: August 31-September 4, 2020
Great Starts Meeting: September 2, 2020
Blue Demon Welcome, New Student Convocation: September 8, 2020
Premiere & Transition DePaul Orientation Programs (below)
Orientation Leader Summer Training: June 13-23, 2020
Success Coaching Fall Training: October 23rd and 30th 1-5pm, November 6th, 13th, and 20th 1-5pm, and November 21st 10-3pm
Success Coaching January 2021 Training: January 2nd 9-7pm and January 3rd 9-5pm

Transition DePaul Programs:

Thursday, June 4, 2020 - Loop Campus
Wednesday, June 24, 2020 - Lincoln Park Campus & Loop Campus
Wednesday, July 1, 2020 - Loop Campus
Wednesday, July 8, 2020 - Loop Campus
Wednesday, July 15, 2020 - Lincoln Park Campus
Thursday, July 16, 2020 - Loop Campus
Wednesday, July 22, 2020 - Loop Campus
Wednesday, July 29, 2020 - Loop Campus
Tuesday, August 25, 2020 - Lincoln Park Campus
Wednesday, August 26, 2020 - Loop Campus
Wednesday, September 2, 2020 - Loop Campus
Friday, September 4, 2020 - Lincoln Park Campus & Loop Campus

Premiere DePaul Programs:

Thursday, June 25-Friday, June 26, 2020
Monday, June 29-Tuesday, June 30, 2020
Monday, July 6-Tuesday, July 7, 2020
Thursday, July 9-Friday, July 10, 2020
Monday, July 13-Tuesday, July 14, 2020
Monday, July 20-Tuesday, July 21, 2020
Thursday, July 23-Friday, July 24, 2020
Monday, July 27-Tuesday, July 28, 2020
Thursday, July 30-Friday, July 31, 2020
Monday, August 3-Tuesday, August 4, 2020
Thursday, August 6-Friday, August 7, 2020
Thursday, August 27-Friday, August 28, 2020
Monday, August 31-Tuesday, September 1, 2020


The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities associated with it. DePaul management reserves the right to amend and change responsibilities to meet business and organizational needs.

Coronavirus Stress Tips

Coronavirus Stress has upended life. The Academic Success Center in COE is here to help!

Things may feel out-of-control right now. You may be facing a lot of unknowns, disruptions and anxious feelings. This may be the first time you are taking courses online. Try to be patient with yourself, your classmates, and your instructors during this time. We are all in this together.

How Can the College of Education Academic Success Center Help?

Your stress may be alleviated by taking advantage of an Academic Success Coach who can offer practical strategies for time management, organization, executive function, and focus, skills in high demand while working from home during this pandemic.

Some of your challenges may include:

• Transitioning from being able to be out and suddenly being stuck at home.
• Adjustment to moving back home under parent’s roof after being independent.
• Managing unstructured time with other people around or alone.
• Keeping motivated to complete work and school assignments amid at-home distractions and without the structure of attending classes.
• Carving out a private space to study and work, and dealing with interruptions and boundaries.
• Coping with major changes in plans and goals.
• Finding the time for self-care and exercise.
• Maintaining strong connections with friends and family.
• Managing intense emotions of fear, sadness, and frustration.

ASC staff are available to work closely with you to outline what you need to succeed, with a special focus on organization, executive dysfunction, dealing with anxiety and other challenges that can get in the way of meeting goals.

You can set up a meeting with one of our coaches by emailing ASC@depaul.edu. Please include your email and phone number and one of our staff members will contact you to set up a meeting time. We will meet with you weekly through Zoom with opportunities for communication via email between sessions. You may choose to meet only once or twice or continue throughout the quarter depending on your needs and desires.

NCACES Call for Awards

NCACES Members, We hope you are all doing the best you can during this difficult time. We would like to invite you to apply for the 2020 NCACES General Awards and Research Grant Awards. The information can be found below.   NCACES Call for General Awards Deadline: 5:00 p.m. Central Time, Tuesday, June 30, 2020 This is a call for nominations for the 2020-2021 NCACES General Awards, which will be presented at the business meeting at the NCACES regional conference, Omaha, Nebraska, October 15-17, 2020 or alternative arrangements will be me made if necessary.  For more information, please visit http://ncaces20.ncaces.org/ Please consider making a nomination and pass this call on to your colleagues. Submissions of award applications will be through an online portal located here: http://www.ncaces.org/General/gsubmit/index.php   Types of Awards The General Membership of NCACES has approved the following list of nomination award categories: (1)  NCACES Outstanding Professional Service Award: To honor a professional who is an ally to the fields of counseling and counselor education for outstanding service to NCACES or to the cause of counselor education and supervision that is of regional and national importance to the profession. Awardees do not have to be ACES or NCACES members. (2)  NCACES Outstanding Professional Teaching Award: To honor excellence in teaching in a counseling, counselor education, or counseling supervision program in the North Central Region. (3)  NCACES Professional Leadership Award: To honor excellence in leadership in counselor education and supervision of an officer, committee person, or other major contributor at the national, regional, or state level. (4)  NCACES Research Award: To honor significant research in the profession including the areas of counseling, counselor education, or counselor supervision. (5)  NCACES Outstanding Supervisor Award: To honor an individual in NCACES who has demonstrated outstanding work as a supervisor in a university, community/mental health counseling, or school setting. (6)  Deanna Hawes Outstanding Mentor Award: To honor an individual in NCACES who has been a significant mentor to graduate students, emerging professionals, educators, and/or supervisors in the manner demonstrated by Dr. Deanna Hawes over the course of her career in counselor education. (7)  NCACES Outstanding Diversity Award: To honor significant multicultural contributions to the profession of counseling, counselor education, or supervision. (8)  NCACES Innovative Counselor Education Program Award: To honor an outstanding, innovative, and/or unique counseling or counselor education program at an institution in the NCACES Region. (Note: Depending on the number and distribution of nominations, a Master’s program and a Doctoral program may be recognized.) (9)  NCACES Outstanding Graduate Student Award: To honor a graduate student in NCACES who has provided outstanding leadership or service to the profession at the state, regional, or national level that has promoted the profession. Guidelines for Submitting a NCACES Award Nomination Nominations for NCACES General Awards should follow the guidelines below: The process has two stages. 1.   First, nominators should: a. Carefully review the criteria for the award for which they are making a nomination as well as the detailed rubric reviewers use to score nomination proposals. The detailed assessment rubrics are found at this link: http://ncaces.org/resources/NCACES-Award-Rubrics-2020.pdf b. Create one combined PDF file that includes the nomination letter AND the additional support letters. A letter of nomination that clearly states the award for which you are nominating the person (or program) and reasons why the individual (or program) is deserving of the award. Two additional letters (not more!) of support that clearly state the award for which the person (or program) is being nominated and reasons the individual (or program) is deserving of the award. c. List the nominee’s correct contact information AND ACES membership number (which is also their ACA number). This is in order for the awards committee to verify the nominee is an NCACES members. All nominees for individual awards except the Professional Service Award, must be members of NCACES. 2.   Secondly, complete the Online form document. The link is here: http://www.ncaces.org/General/gsubmit/index.php a. The form requires the nominator to input their contact information AND the nominee’s contact information and ACES membership number. b. The form requires the nominator to upload their combined PDF file that contains their nomination and additional support letters. c. Please also note that the content from nominations and supporting letters may be released for awardees for press release purposes. You have the option to indicate whether or not we can release your names and affiliations. 3.   ALL NCACES General Awards nominations are due by Tuesday, June 30, 2020, at 5:00 p.m. CENTRAL time. At that time, the form will close. 4.  The General Awards Committee will review and score all proposals. For objectivity, all names will be redacted for a blind review by the reviewing awards committee. 5.   BOTH nominees and nominators will be apprised of their status by Saturday, August 15, 2020. Those who are given awards should be present to receive them OR designate a representative to attend the NCACES Business Meeting at the NCACES Regional Conference in Omaha, Nebraska. Alternative arrangements will be made if necessary. 6.   Questions should be directed to Drew Clay, Member at Large Elect 2019-2020 and Member at Large 2020-2021, at andrew.d.clay@wmich.edu 7.   If no nominations are received within certain categories, those awards will not be awarded for that year. Incomplete nominations will not be considered. 2020 NCACES Research Grant Awards Call for Proposals DEADLINE 5:00 p.m. Central Time, Friday June 26, 2020 Purpose: The purpose for this call for proposals is to fund studies that increase understanding of the counselor education profession (including research, teaching, supervision, leadership and advocacy). Research grant awards will be presented at the business meeting at the NCACES regional conference, in Omaha, NE during the Business meeting at noon on Friday October 16, 2020. Awardees should be available to receive them OR designate a representative to attend. * In the event that the conference will be cancelled, award winners will be announced and awards either mailed or presented at the ACES conference in Oct 2021.  Descriptions and information about the awards is located below and here: http://ncaces.org/Awards/Research/index.html Submissions of award applications will be through an online portal located here: http://ncaces.org/Awards/Research/rsubmit/ Who May Apply: The competition is open to both professional and student members of NCACES. The primary investigator must be an ACES/NCACES member at the time the application is submitted. Individuals may submit (or be part of a submission team) for only one proposal. Multiple submissions by any researcher (individually or as part of multiple research teams) will not be accepted. Categories: A. Student (Masters or Doctoral) B. Teams • Student Teams • Student and Faculty Teams • Faculty Teams C. Practitioner/Professional Recommended Proposal Outline: Proposals must include the following headings: Rationale Methodology Ethical considerations Budget Distribution of Results References Required Proposal Format: • Typed in 12 point font, Times New Roman, double spaced, with one-inch margins. • The Proposal document may be a maximum of four pages. Attachments submitted as part of the proposal beyond the 4 page limit will not be reviewed by the committee. • The “blind” title page and the title page with author identification do not count in the 4 page maximum • References may be added in addition to the 4 page limit. • Submitted documents must be in EITHER Microsoft Word or PDF. NO OTHER FORMAT WILL BE ACCEPTED. Deadlines and Reminders Deadline for Submission: The deadline for submission is 5:00 p.m. Central Time, Friday June 26, 2020 Applicants will be notified on or before July 17, 2020 as to the status of their submissions. Research grant awards will be presented at the business meeting at the NCACES regional conference, in Cleveland, Ohio during the Business meeting at noon on Friday, October 19, 2018. Awardees should be available to receive them OR designate a representative to attend. Amount of Funding: The research awards committee and NCACES will allocate funds based on the number of and level of excellence of research award proposals. Awards can be funded up to the amount of $750, and lesser amounts may be awarded. Deadline for Claiming Research Awards: Individuals and teams MUST have completed IRB/Human Subjects Review AND claimed their award by May 1 of 2021. NO MONIES WILL BE DISTRIBUTED AFTER THAT TIME. Research Award Submissions Research award proposal submissions occur in a two stage process. Proposals must be submitted via the process below. Faxed and mailed “hard” copies of proposals will not be considered. Proposals containing any identifying information outside of the title page will not be considered. PLEASE double check your document for identifying researcher or university identifiers. 1. Completion of the online form which requires individual researcher and team researcher(s) contact information, principal investigator ACA/ACES/NCACES membership #, and information regarding financial need and a statement as to the planned distribution of results. Link to the online form is here: http://ncaces.org/Awards/Research/rsubmit/ 2. Submitting the research proposal either via uploading on the online form OR directly emailed to Dr. Ashley Cosentino, NCACES President-Elect and Chair of the Research Awards Committee at: arcosentino@northpark.edu MS Word or PDF which includes IN THIS ORDER: • A title page with the TITLE of the proposal only (the “blind” title page) • A title page with the title and author identification • The proposal document (4 page maximum not including the title pages and the references) You will receive an email receipt confirming your submission. Application Evaluation Evaluation Criteria: Research proposals will be evaluated by a panel of reviewers using the following criteria: Qualifications of the Researcher: •The researcher is a regular member or student member of ACES and NCACES, and the researcher has submitted only one proposal for funding in this year’s grant program. Quality of the Proposed Research: •Proposed topic is within the scope of Counselor Education and Supervision (20 points possible) •Relevance of research to Counselor Education & Supervision as evidenced by the literature review (25 points possible) •Research Methodology (i.e. the methodology proposed follows accepted practice for research of that kind) (25 points possible) •Applicable ethical standards for research with human subjects (15 points possible) Financial Need: •Clear, itemized, and research-focused budget (10 points possible): The budget for the research project seems sound given the nature and scope of the proposed project (only the expenses budgeted for the actual conducting of the study will be considered; travel or presentation expenses will not be considered), and the project is not substantially supported by any other funding source (budget statements must include a statement of other funds being used to support the project). •Funds may not be used for time compensation, including GA work, unless you provide the “employee” with a 1099 Form submitted to the IRS, so that they are taxed appropriately. The budget may include payment for time if the recipient (e.g., transcription company, statistical consultant) accounts for the self-employment or business income and provides a receipt. Receipts must be maintained by the Primary Researcher and made available should ACES request the records. Distribution of Results: A clear, feasible, and appropriate plan for distribution of research findings (5 points possible). As a condition of the acceptance of the grant award, the researcher is required to complete one of the following by October 30th of the next academic year after receiving your award: • Provide a copy of the proposal to present the research results as a poster session at the ACA Conference or ACES National Conference; • Provide a copy of the proposal to present the research results as an education session at the ACA Conference or ACES National Conference; • Provide to the Research Grant Committee Chair a copy of the manuscript of the research results that has been submitted to a refereed journal for publication consideration. e. “Acknowledgment of Support” Agreement: The researcher will include an acknowledgment of NCACES financial support of the project in all reports, presentations, or publications related to the supported project. If you have any questions, please don’t hesitate to reach out (Ashley Cosentino: arcosentino@northpark.edu). I hope everyone stays well. Ashley Cosentino, President-Elect NCACES