Department: Office of Advising, Transitions, and Student Success
Job Title: Graduate Intern /Orientation Specialist (two positions available)
Supervisor: Lisa Harris (lharris@oakton.edu, Skokie campus)
Alyssa Humbles (ahumbles@oakton.edu, Des Plaines campus)
Dates: April 15, 2019 – August 30, 2019
General Summary: The Office of Advising, Transitions, and Student Success is seeking two Graduate Interns to play an integral role in the facilitation and implementation of Oakton’s New Student Orientation (NSO) and first-year experiences programs. Our NSO program serves students across two campuses, and we are hiring one Graduate Intern to mainly work from the Des Plaines campus and one Graduate Intern who will predominantly work from the Skokie campus. Reporting to the Coordinator for Advising and Student Success Initiatives on their respective campus, the Graduate Interns will work collaboratively and independently to support all aspects of the NSO program.
Principal Duties & Responsibilities:
1. Provide logistical support and on-site facilitation for the summer New Student Orientation programs which includes collaborating with campus partners, negotiating program details, coordinating day-to-day program logistics, and facilitating an orientation presentation.
2. Serve as the functional co-supervisor for 12-15 undergraduate Orientation Leaders which includes providing direct, ongoing, and developmental feedback throughout the summer.
3. Assist in the development of all orientation staff assignments and help monitor day-to-day orientation leader responsibilities.
4. Work alongside Coordinators and co-Graduate Intern to plan and implement a 10-day orientation leader training program, including a one-day, off-site retreat.
5. Plan and implement staff development opportunities for orientation leader team to promote leadership and team development.
6. Assist in the coordination of Welcome Week events and NSO programming held the first week of fall semester.
7. Create assessment tools and reports for New Student Orientation programs.
8. Assist staff in the Office of Advising, Transitions, and Student Success as needed.
Principal Learning/Objectives:
1. The student will have an opportunity to apply theory to practice in a student affairs office setting, specifically with the New Student Orientation program.
2. The student will have an opportunity to directly co-supervise undergraduate student leaders.
3. The student will develop practical programming skills.
4. The student will develop knowledge of community college environments and the students served by community colleges.
Minimum Knowledge, Skills and Abilities required:
Working knowledge of Microsoft Word, Excel, and Power Point.
Excellent skills in collaboration, communication, and presentation delivery
Ability to adhere to a clearly defined work calendar and to manage multiple deadlines
Position Qualifications:
Bachelor’s degree required. Enrollment in a master’s level graduate program in higher
education, student affairs, college student personnel, or a related field also required
Commitment to student development, student success, and persistence
Ability to work well independently, as well as with people of various personalities and cultural
backgrounds
Demonstrates ability to apply student development theory to practical experiences
Strong organizational skills
Experience in large-scale programming
Strong written and oral communication skills
Must have access to reliable transportation to work at both Des Plaines and Skokie campuses, as
needed
Work Schedule & Terms of Employment:
The internship will formally begin on April 15, 2019 and end on August 30, 2019. Graduate Interns will maintain an average work schedule of 20-29 hours per week at their respective campus. During
Orientation Leader training, and as needed during NSO sessions throughout the summer, there will be
times when Graduate Interns are asked to work at the opposite campus.
Participation in Orientation Leader Training from May 20-June 3, 2019 is a requirement. Graduate
Interns are also expected to be present at all of their respective campus’ summer orientation programs.
In total, the weekly work commitment is about 3 full days (8:30am-5pm) per week, which includes two NSO days and one administrative/office day. Every three weeks, the Graduate Intern will be required to work an evening NSO program (3- 7pm).
This position is limited to 500 hours starting with the first day of employment. Oakton is closed on
Fridays, starting May 24 through August 2, 2019.
Compensation: $20.00/hour
Application Process: Interested candidates should email their cover letter, resume, and three
professional references to Lisa Harris (lharris@oakton.edu). Preference will be given to candidates who apply by Friday, January 18th by 5:00pm.
