CSH Graduate Student Coordinator Position Description Academic year 2019-2020

General Summary:

The College of Science and Health (CSH) Office of Advising and Student Services is looking for a graduate student for Summer 2019 through Winter 2020. The graduate student in this role reports to the associate director of academic advising and is responsible for coordinating and overseeing the logistical and administrative processes for Transition DePaul. During the academic year, the graduate coordinator assists with CSH academic probation process, outreach to students with progress flags, and management of resource inboxes.

Principal Duties and Responsibilities (Summer):

· Create new student registration queries and manage online file preparation process

· Check transcripts of incoming transfer students to determine if Illinois Articulation Initiative requirements have been met

· Interpret math and writing placement tests and offer correct placement suggestions

· Create Transition DePaul advising grids based on faculty and staff availability. Email them to orientation partners in New Student and Family Engagement (NSFE)

· Serve as the primary contact for any Transition DePaul schedule changes, including additions and cancellations. Communicate changes to appropriate staff

· Send faculty and staff advisor email reminders in advance of Transition DePaul advising sessions

· Conduct schedule audits

· Track and update supplemental credit based on registration suggestion forms and communicate to students once credit has been posted

· Assist with online file preparation for Premiere DePaul advising programs

· Manage the Transition/Premiere folders in the CSHAdvising@depaul.edu inbox

Academic Year responsibilities:

· Monitor, track, and communicate with undergraduate students who have received progress flags in Bluestar

· Support at-risk students by sending outreach emails

· Perform other duties as assigned by associate director of academic advising

This position begins (June 10, 2019) and continues through (January 17, 2020). Based on the needs of the office, employment may end in January or be extended during the academic year. The position commitment is 22 hours a week in summer and 15-20 hours a week during the academic year. This is a paid position with a competitive hourly rate. Tuition waivers/assistance is not available.

Knowledge/Skills/Abilities:

· Bachelor degree required

· Enrolled in a graduate degree program

· Excellent verbal and written communication skills

· Strong attention to detail

· Strong organizational skills

· Ability to work independently

· Must be highly motivated, think on their feet, and a self-starter

· Ability to work with a diverse population of students, faculty, and staff

· Intermediate proficiency in Microsoft Office and web browser tools