Title: Hiring Assistant
General Summary: Reporting to the Assistant Director of Student
Employment, the Human Resource Information System (HRIS) Student Assistant will
be responsible for managing the hiring paperwork & processes for the
Student Employment area. The HRIS Student Assistant will develop efficient
business practices through the use of information systems and maintain the
Student Employment paperwork with extreme confidentiality and accuracy. The
HRIS Administrator serves as the primary contact in communicating office
processes/procedures, changes and issues to departments across campus,
managers, students, etc. and serves as the liaison between Student Employment
and Human Resources. In addition, the HRIS Student Assistant will assist with
special projects within the Student Employment Office and Career Center and act
as a representative of both offices.
Primary Responsibilities:
Primary Responsibilities:
- Confirm, enter, and track data
in the Student Employment information tracking system while maintaining
extreme accuracy and the integrity of data (50%)
- Serve as the primary contact
and liaison between Student Employment, hiring managers, Payroll, Human
Resources and various departments across campus regarding student
employment processes/procedures (25%)
- Prepare and participate in
Student Employment Hiring Sessions by presenting information on hiring
paperwork to newly hired students (10%)
- Utilize technology and training
programs to continually update Student Employment processes and procedures
(5%)
- Actively participate in
accomplishing Student Employment goals in a team environment (5%)
- Other duties as assigned (5%)
Secondary Responsibilities:
- Act as a receptionist for the
Career Center and Office of Academic Advising Support by answering the
phone, greeting students and fielding questions
Position Requirements (Minimum knowledge,
skills, and abilities required):
- Students interested in a career
within Human Resources and/or Higher Education are encouraged to apply
- Keen attention to detail
- Must have the ability to take
initiative, to work independently with little to no supervision and to
meet deadlines
- Strong ability to work in a
team environment
- Must be comfortable working in
a fast paced environment
- Exceptional problem solving
abilities
- Possess strong communication
skills
- Ability to prioritize and
manage multiple tasks simultaneously
- General office skills such as
filing, faxing, photocopying, answering the phone, customer service
- Internet/email experience
necessary
- Microsoft Office Suite
(PowerPoint, Word, Excel, Outlook) experience necessary
- Experience in a professional
environment, and knowledge of DePaul University and the general operating
areas a plus
- This position also requires
commuting to the HR Department located in the Loop Campus to deliver paperwork
on a daily basis
- Must be able to give at least a
one year commitment
Hour
requirements/schedule:
- Approximately 20-25 hours per
week. Must be able to work 4-5 days a week between the hours of 9am-5pm,
Monday through Friday, and work at least 3 hour blocks at a time
To apply:
