Student Employment Hiring Assistant Needed

General Summary: Reporting to the Assistant Director of Student Employment, the Student Employment Hiring Assistant will be responsible for managing the hiring paperwork and processes for the Office of Student Employment (OSE) in Lincoln Park. The Student Employment Hiring Assistant will develop efficient business practices through the use of information systems and maintain the Student Employment paperwork with extreme confidentiality and accuracy. This student serves as the primary contact in communicating office procedures related to hiring paperwork to DePaul staff and students. They are also in regular contact with Human Resources and Payroll ensuring the paperwork process is running smoothly and addressing any issues that arise. In addition, the Student Employment Hiring Assistant will assist with special projects within OSE and Career Center and act as a representative of both offices.

Primary Responsibilities:

• Confirm, enter, and track data in the Student Employment information tracking system while maintaining extreme accuracy and the integrity of data (50%)
• Serve as the primary contact and liaison between Student Employment, hiring managers, Payroll, Human Resources and various departments across campus regarding student employment processes/procedures (25%)
• Prepare and participate in Student Employment Hiring Sessions by presenting information on hiring paperwork to newly hired students (10%)
• Utilize technology and training programs to continually update Student Employment processes and procedures (5%)
• Actively participate in accomplishing Student Employment goals in a team environment (5%)
• Other duties as assigned (5%)

Secondary Responsibilities:

• Act as a receptionist for the Career Center and Office of Academic Advising Support by answering the phone, greeting students and fielding questions

Position Requirements (Minimum knowledge, skills, and abilities required):

• Students interested in a career within Human Resources and/or Higher Education are encouraged to apply
• Keen attention to detail
• Must have the ability to take initiative and  work independently with little to no supervision while also meeting deadlines
• Strong ability to work in a team environment
• Must be comfortable working in a fast paced environment
• Exceptional problem solving abilities
• Possess strong professional communication skills, both written and verbal
• Ability to prioritize and manage multiple tasks simultaneously
• General office skills such photocopying, answering the phone and exceptional customer service
• Microsoft Office Suite (PowerPoint, Word, Excel, Outlook) experience necessary
• Experience in a professional environment and knowledge of DePaul University
• Knowledge of requirements related to the I-9 Employment Eligibility Form is a plus, but not required
• This position also requires commuting to the HR Department located in the Loop Campus to deliver paperwork on a daily basis
• Must be able to give at least a one year commitment

Hour requirements/schedule:  

• Approximately 20-25 hours per week.
• Must be able to work 4-5 days a week between the hours of 9am-5pm, Monday through Friday, and work at least 3 hour blocks at a time

Application Requirements:

·         In addition to a resume, please provide a cover letter addressing why you would be a good fit for this position

To Apply:

·         To submit an application, log into Campus Job Board