Graduate Assistant Recruitment & Selection
The following departments will be hiring Graduate Assistants (GA) in 2015; the number of positions that will be hired for is indicated in parentheses:
Athletic Academic Advising (1)
Center for Intercultural Programs (1)
Office of Multicultural Student Success (1)
Office of New Student and Family Engagement (2)
Office of Student Involvement (1)
Residential Education (1)
Application Process
1. Interested candidates should review the position descriptions (attached).
Positions are open to full-time, graduate students admitted and enrolled in the Counseling-College Student Development program in the College of Education. Preference will be given to candidates in their first or second year in the CSD program.
Please contact the position supervisor listed on the job description with questions.
2. To apply, candidates should email their cover letter and resume to the position supervisor listed on the job description.
Preference will be given to candidates who apply by
Monday, March 2, 2015 by 5:00pm.
Candidates may apply for multiple positions.
3. Departments will begin to reach out to applicants for interviews starting March 9, 2015.
Departments may have different interview timelines and processes. If candidates apply for multiple positions, multiple interviews may be necessary.
Submitting an application does not guarantee an interview.
4. Departments will meet to discuss GA candidates and make offers in early April.
We anticipate this to be a competitive process;
interviewing for GA positions does not guarantee an offer.
Additional Notes for Candidates
Compensation information was intentionally not included in job descriptions. Compensation varies for all positions but will include a partial tuition waiver and stipend. Details will be shared with candidates during the interview process.
Please pay special attention to position start dates listed in the job descriptions and only apply for positions where start dates can be met. Candidates will be asked about this during the interview process
Department: Athletic Academic Advising
Job Title Graduate Assistant
Supervisor: Kate O’Brien (kobrien@depaul.edu)
Date: January 2015
General Summary
The Graduate Assistant (GA) in Athletic Academic Advising advises student-athletes regarding curriculum choices and academic requirements, as well as Big East, NCAA and university academic regulations and explores students' interests, strengths and weaknesses and guides them from initial enrollment to graduation. This is a 12-month position for a full-time, graduate student.
Principal Duties and Responsibilities:
1. Academically advise student-athletes regarding curriculum choices and requirements, as well as Big East, NCAA and university academic regulations, explore students' interests, strengths and weaknesses and guide them from initial enrollment to graduation.
2. Provide academic support and monitoring to assigned teams and communicate with coaches, staff and atheltics administration which includes processing midterm progress reports for assigned student-athletes as well as mangers and student workers.
3. Coordinate the quarterly travel letter process including collecting and verifying travel information with coaches as well as missed class time reporting.
4. Provide tutoring to student-athletes.
5. Research and write bi-annual newsletter highlighting the academic achievements of student-athletes.
6. Assist with NCAA, Conference, university and external reports and award nominations.
7. Oversee the department’s website and remain current on necessary technology.
8. Oversee student-athletes during required study table hours and enforce office policies.
9. Describe services offered by Athletic Academic Advising to visiting recruits and their families.
10. Knowledge of and adherence to all applicable NCAA rules, policies and procedures. Attend and participate in monthly NCAA rules compliance meetings.
11. Assist with various other duties and responsibilties.
Minimum Knowledge, Skills and Abilities required:
Ability to work with and an appreciation for faculty, staff, and students from diverse backgrounds
Ability to set appropriate boundaries while being accessible to students, faculty and staff
Service oriented and committed to the academic success of DePaul student-athletes
Ability to organize and establish priorities independently and work under time constraints
Superior interpersonal, oral and written communication skills, organizational skills and follow through
Proficient in Word, knowledge of PeopleSoft, Excel and Access and an aptitude to incorporate new computer applications to streamline department processes
Position Qualifications:
Admitted as a degree-seeking student to a Master's Degree program in the College of Education
Previous tutoring and/or teaching experience preferred
Previous experience working in intercollegiate athletics a plus
Hours/schedule
The graduate assistantship will formally begin on July 1, 2015. The GA will be expected to work 25 hours per week during the academic year. Renewal of the appointment will be dependent on satisfactory job performance.
The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. DePaul management reserves the right to amend and change responsibilities to meet business and organizational needs.
Department: Center for Intercultural Programs
Job Title Graduate Assistant, Community Development & Engagement
Supervisor: Charee Holloway (chollow1@depaul.edu)
Date: January 2015
General Summary:
This Graduate Assistant reports to the Assistant Director for Community Development & Engagement in the Center for Intercultural Programs (CIP) and assists with the planning, execution, and assessment of the co-curricular engagement and community development initiatives. This position requires a commitment to diversity and social justice education and a high level of creative energy.
Principal Duties and Responsibilities
1. Provide support for all co-curricular engagement and community development initiatives (DePaul Educational Theatre Company, celebration breakfasts, Chicago DiverCity program, etc.), which may include but not be limited to the following: staffing events, training and curriculum development, making logistical reservations and arrangements for events, contacting and working with other departments and collaborators, and performing independent research.
2. Promote and market CIP programs at promotional tables, involvement fairs, and through social media.
3. Coordinate CIP social media platforms (Facebook, Twitter, Instagram, Tumblr Blog, CIP Podcast)
4. Compile assessment data and reports for relevant programs.
5. Provide support to Cultural Student Organizations Coordinator as needed.
6. Assist with general office duties when necessary, including answering phones, taking accurate messages, checking the center’s email, responding to room reservation requests, assisting visitors, typing correspondence, filing and data entry.
7. Assist with supervision of undergraduate student workers.
8. Attend CIP staff meetings.
9. Perform other duties as assigned.
Minimum Knowledge, Skill and Abilities:
A strong desire to work in a collaborative environment with people from diverse/different backgrounds.
Knowledge of and commitment to the mission of DePaul University.
Experience and interest in multicultural, social justice, and diversity issues and identity conscious leadership development.
Proficiency in Microsoft Word, Publisher, Excel, Outlook.
Excellent written and oral communication skills.
Demonstrated effective critical thinking and decision making skills
Ability to organize, and maintain office documents.
Excellent interpersonal/customer service skills.
Position Qualifications:
Enrolled as a full-time graduate student for 2015-2016 academic year; preference will be given to students in the Women & Gender Studies program or the Counseling-College Student Development program.
Student must work well with diverse groups of people at all levels.
Student must be responsible and able to work independently.
Must be capable of managing multiple tasks; paying particular attention to detail.
Hours/Schedule:
The graduate assistant position is intended to be an academic year appointment from August 2015 – June 2016. Work hours are 25 hours per week, served primarily Monday through Friday between the hours of 9:00am – 5:00pm. Some evening and weekend hours are required. Renewal of the position may be possible if the
Center for Intercultural Programs staff feels that the student is satisfactorily progressing in their academic program, and are satisfied with the quality of work being provided.
The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities associated with it. DePaul management reserves the right to amend and change responsibilities to meet business and organizational needs.
Department: Office of Multicultural Student Success
Job Title Graduate Assistant, PATHS Post-College Success Program (tentative opening)
Supervisor: Eric Mata (emata3@depaul.edu)
Date: January 2015
General Summary:
Through the area of Academic and Post-College Success in the Office of Multicultural Student Success (OMSS), the Graduate Assistant will work on developing programs, outreach initiatives and academic and post-college interventions that contribute toward the retention and graduation of first-generation, low-income and students of color at DePaul University. More directly, this position runs the Providing Access Through Holistic Support (PATHS) career discernment program. In addition, this coordinator provides mentorship, advising, and career coaching directly to students engaged in OMSS initiatives.
Principal Duties and Responsibilities:
1. (25%) Implements and assesses the PATHS program which serves over 200 student participants who identify as low-income students, first generation students and/or students of color
2. (20%) Maintain strong communication with PATHS participants through effective outreach methods including writing an e-newsletter using a Customer Relations Management system.
3. (20%) Assist with the logistical planning and development of PATHS-related programming efforts.
4. (15%) Assist in the supervision, development and training of 1 undergraduate project assistant.
5. (10%) Assist with the Academic Progress Reporting (APR) process and conduct Reaching for Academic Progress (RAP) sessions as needed.
6. (5%) Conduct research and complete assessments that are critical toward retaining males of color in higher education.
7. (5%) Perform other duties as assigned.
Principal Learning/Objectives:
The student will have an opportunity to put theory to practice in a student affairs office setting, specifically with the PATHS Post-College Success Program.
The student will have an opportunity to engage in one-on-one career coaching with students.
The student will develop practical programming skills.
Minimum Knowledge, Skills and Abilities required:
Working knowledge of Microsoft Word, Excel, and Power Point.
Excellent skills in collaboration and communication.
Ability to adhere to a clearly defined work calendar and to manage multiple deadlines.
Position Requirements
Enrolled as full-time graduate student in the Counseling-College Student Development program in the College of Education for 2015-2016 academic year
Previous experience working with students of color, first-generation and/or low-income college students is preferred.
Proven commitment to diversity.
Must be enrolled in 8 credits per quarter during the duration of the appointment.
Hours/Schedule: The PATHS graduate assistant position is intended to be an academic year appointment from August 2015 – June 2016. Winter and Spring breaks are negotiable. Work hours are 20-25 hours per week, served primarily Monday thru Friday. Some weekend and evening hours are required.
To Apply:
Please submit a cover letter detailing your desire to be in the position, how this position fits within your career trajectory and any experiences you have that make you a good candidate for this position. Please include a resume and a list of references. Applications should be submitted via email to emata3@depaul.edu. Applications will be considered until the position is filled.
The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities associated with it. DePaul management reserves the right to amend and change responsibilities to meet business and organizational needs.
Department: Office of New Student and Family Engagement
Job Title Graduate Assistant, New Student Programs
Supervisor: Laura Kritikos (lkozor@depaul.edu)
Date: January 2015
General Summary
Reporting to the Coordinator of New Student and Family Engagement, the Graduate Assistant (GA) will assist with and provide support for the Transition DePaul and Premiere DePaul orientation programs. This is a 12-month position for a full-time, graduate student.
Principal Duties and Responsibilities
1. (25%) Provide logistical support for the quarterly and summer Transition DePaul programs which includes collaborating with campus partners, negotiating program details, and coordinating day-to-day program logistics.
2. (20%) Advise the Transfer Student Union and provide support for Tau Sigma Honor Society.
3. (15%) Assist with the overall recruitment, selection and supervision of orientation student staff.
4. (10%) Manage multiple email accounts and maintain social media for transfer students.
5. (10%) Assist with the coordination of Transfer Welcome events held in Fall and Winter quarters.
6. (10%) Provide support for orientation and transition leader training.
7. (5%) Create assessment tools and reports for Transition and Premiere DePaul.
8. (5%) Assist New Student and Family Engagement staff as needed.
Principal Learning/Objectives
The student will have an opportunity to put theory to practice in a student affairs office setting, specifically with the Transition DePaul orientation program and transfer engagement initiatives.
The student will have an opportunity to advise the executive board of a student organization.
The student will develop practical programming skills.
Minimum Knowledge, Skills and Abilities required Working knowledge of Microsoft Word, Excel, and Power Point.
Excellent skills in collaboration and communication.
Ability to adhere to a clearly defined work calendar and to manage multiple deadlines.
Position Qualifications Enrolled as full-time graduate student in the Counseling-College Student Development program in the College of Education for 2015-2016 academic year
Demonstrates ability to apply student development theory to practical experiences
Strong organizational skills
Experience in large scale programming
Strong written and oral communication skills
Hours/scheduleThe graduate assistantship will formally begin on July 1, 2015; however there is an opportunity to start prior to July 1
st. The GA will be expected to work 20 hours per week (between 9am-5pm) during the academic year and 35-40 hours per week during the summer months (June – early September). Renewal of the appointment will be dependent on satisfactory job performance.
The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities associated with it. DePaul management reserves the right to amend and change responsibilities to meet business and organizational needs.
Department
Office of New Student and Family Engagement
Position Title Graduate Assistant, Parent & Family Programs and Academic Partnerships
Supervisor Ziena Miller (nmille26@depaul.edu)
Date January 2015
General Summary
The Office of New Student & Family Engagement (NSFE) works to help ensure the quality of the student experience at DePaul University by providing programming and services, which aid in students’ transition and integration process into the university. This graduate assistant works primarily with the university’s Welcome Week initiatives and with Parent and Family Programs in meeting the goals of the office.
Principal Duties and Responsibilities:
1. Coordinate and implement the Welcome Week program:
a. Collaborate with university departments and organizations to create a vibrant calendar of events to meet the needs of a diverse student body, including the coordination of the Welcome Week committee.
b. Provide direction to the planning of the signature events coordinated by NSFE.
c. Develop and implement a budget for Welcome Week signature programs.
d. With the Assistant Director, share in the supervision of the Welcome Week student coordinator.
e. Manage relationships with external vendors and contracted performers.
f. Oversee the overall marketing (print and online) strategy for Welcome Week.
g. Determine and implement assessment strategy for overall Welcome Week programs and for individual signature events.
h. Develop annual Welcome Week wrap-up report.
2. Implement Parent and Family Programs initiatives:
a. Present during parent/family orientation programs
b. Manage the parents@depaul.edu email account
c. Coordinate various aspects of Family Weekend
d. Manage ongoing parent and family programs initiatives
3. Participate in the Academic Partnerships team, providing leadership to student coordinators, support to the Chicago Quarter program, and contributing to strategic planning in the area.
4. Provide assistance for programs and events sponsored by NSFE.
5. Represent NSFE to new students, families and guests of the university.
6. Perform other duties as assigned by the Assistant Director.
Minimum Knowledge, Skills, and Abilities required:
Ability to work well independently and take initiative to prioritize and complete position duties
Demonstrated enthusiasm for DePaul and the Chicago community
Demonstrated time-management skills and flexibility, as well as the ability to critically think and problem-solve through complex situations
Strong desire to learn about all of the resources, services, opportunities and policies at the university
Position Qualifications:
Enrolled as full-time graduate student in the Counseling-College Student Development program in the College of Education for 2015-2016 academic year
Strong interpersonal, communication and leadership skills and the potential to further develop these skills
Knowledge of and commitment to the mission of DePaul University
Strong organizational, administrative, customer service and leadership skills, including the ability to effectively communicate, delegate and work to develop a team
Experience with social media outlets and management of social media strategy and messaging preferred
Prior experience with large-scale event or program development and implementation preferred
Hours/Schedule
This is a 12-month position, beginning July 1, 2015, for 20 hours per week. Due to the nature of this position, after-hours and weekend work responsibilities will be required during program implementation, but will be communicated to the graduate assistant in advance. The graduate assistant may be reappointed to this position based upon satisfactory completion of work responsibilities and academic progress.
The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities associated with it. DePaul management reserves the right to amend and change responsibilities to meet business and organizational needs.
Department: Office of Student Involvement
Job Title Graduate Assistant, Fraternity and Sorority Life
Supervisor: Ashlee Canty (acanty@depaul.edu)
Date: January 2015
General SummaryReporting to the Program Coordinator for Fraternity and Sorority Life, the graduate assistant is responsible for assisting in the development and delivery of learning opportunities to engage Fraternity and Sorority members as well as provide support to registered student organizations. The graduate assistant will specifically be working to help Student Organizations make a connection to the Office of Student Involvement and the resources provided to them. This is a ten-month position.
Principal Duties and Responsibilities
1. (25%) Advise one Fraternity and Sorority council
2. (25%) Advise the Fraternity and Sorority Life Week committee
a. Meet weekly with committee chairs
b. Provide assistance in planning FSL Week
c. Assist with FSL Awards application and judging
3. (10%) Plan and coordinate Fraternity and Sorority programs and leadership training
a. Assist with New Member Leadership Institute
b. Serve as the on-site coordinator for the Tri-Council Leadership Retreat
c. Attend Tri-Council Community Meetings
4. (15%) Assist with Panhellenic recruitment, IFC recruitment and Multicultural Greek Council programs
5. (10%) Attend Executive Board and General Body meetings
a. Have weekly 1:1 meetings with council officers
b. Assist in program planning and membership
c. Develop additional leadership training and retreats
d. Attend evening council programs
6. (10%) Provide administrative support to OSI and student organizations
a. Provide data to university concerning OrgSync
b. Serve as a departmental resource for students and student organizations
c. Contribute to Student Involvement initiatives as part of the university’s strategic plan, Vision 2018
7. (5%) Meet weekly with supervisor and provide timely updates
Principal Learning/Objectives
The student will have an opportunity to put theory to practice in a student affairs office setting.
The student will have an opportunity to advise the executive board of a student organization.
The student will develop practical programming and curriculum development skills.
Minimum Knowledge, Skills and Abilities required
Working knowledge of Microsoft Word, Excel, and Power Point.
Excellent skills in collaboration and communication.
Ability to adhere to a clearly defined work calendar and to manage multiple deadlines.
Position Qualifications
Enrolled as full-time graduate student in the Counseling-College Student Development program in the College of Education for 2015-2016 academic year
Demonstrates ability to apply student development theory to practical experiences
Strong organizational skills
Experience in large scale programming
Strong written and oral communication skills
Hours/schedule
The graduate assistantship will begin at the start of the Fall 2015 quarter. The student will be required to work 25 hours per week between the hours of 9am-5pm unless otherwise noted. Renewal of the position may occur if the Student Involvement staff feels the student is satisfactorily progressing in their academic program, and are satisfied with the quality of work being provided by the student. The position is based on the DePaul University academic calendar.
The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities associated with it. DePaul management reserves the right to amend and change responsibilities to meet business and organizational needs.
Department: Residential Education
Job Title Graduate Assistant (Assistant Residence Director)
Supervisor: Residence Director (TBD)
Date: January 2015
General Summary
Reporting to a Residence Director, the Graduate Assistant (Assistant Residence Director) is a part-time staff member responsible for the co-administration of a residential area, including, but not limited to, staff supervision, student learning opportunities, conduct, student issue response and community building. The Assistant Residence Director is a live-in position that is designed to prepare individuals for a full-time position in student affairs, specifically housing and residence life. This is a 12-month position for a full-time, graduate student.
Principal Duties and Responsibilities
1. (30%) Co-coordinates and oversees various aspects of hall management, which may include staff training and co-supervision, student issue response, student conduct and student learning opportunities.
2. (15%) Addresses student and parent issues in order to resolve them in a satisfactory manner and counsels resident advisors on issues that arise from demands of their jobs.
3. (10%) Assists with selection, training, development and evaluation of student staff.
4. (10%) Participates in all appropriate departmental, divisional and university meetings and training programs.
5. (10%) Cultivates relationships with various university departments, specifically Dean of Students Office and Student Affairs, but also including Housing Services and Facility Operations. May involve collateral positions with other university departments.
6. (5%) Makes decisions related to student welfare, student discipline and frequently works without direct supervision. Decisions referred to supervisor include performance management, student welfare and student discipline.
7. (10%) Participate in an on-call duty rotation for all on-campus students while serving as a resource to Resident Advisors, partnering with campus resources and local government agencies, and notifying appropriate staff members as needed (after adequate training).
8. (10%) Other duties as assigned by supervisor.
Principal Learning/Objectives
The student will have an opportunity to put theory to practice in a student affairs office setting, specifically working with residential students in the residence hall environment.
The student will have an opportunity to co-supervise undergraduate Resident Advisors.
The student will develop practical programming skills.
Minimum Knowledge, Skills and Abilities required
Ability to communicate effectively in writing and verbally.
Ability to effectively interact with students, parents, colleagues, staff and faculty.
Ability to effectively interact with the professional and paraprofessional staff in the department.
Ability to provide both a student-centered and a customer service orientation.
Appreciation for and commitment to multiculturalism and diversity issues.
Ability to work and make decisions in a high-volume, fast-paced environment.
Microsoft Office Suite and Windows user. Some experience with Adobe Creative Suite preferred.
Position Qualifications
Enrolled as full-time graduate student in the Counseling-College Student Development program in the College of Education for 2015-2016 academic year
Prior residence life experience preferred.
Professional Attributes: Must be well-organized and able to work under pressure with multiple deadlines in an ever-changing, fast paced environment.
Commitment to student development and appreciation for multiculturalism and diversity is crucial.
Must be a team player.
Clear understanding of a Catholic, urban institution.
Due to the autonomous nature of this position and constantly developing structure individual must be willing to take initiative to ask questions and be a self-starter.
Hours/schedule
The graduate assistantship will formally begin on July 1, 2015; however there is an opportunity to start prior to July 1st. The GA will be expected to work 20 hours per week (between 9am-5pm). GA will also be expected to work some hours outside of the 9am-5pm timeframe (i.e. staff meetings, duty situations, student programs, etc.) Renewal of the appointment will be dependent on satisfactory job performance.
The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities associated with it. DePaul management reserves the right to amend and change responsibilities to meet business and organizational needs
