Chicago Quarter Staff Professionals Opportunity

Dear Counseling students,

The Office of New Student and Family Engagement (NSFE) is still recruiting Chicago Quarter Staff Professionals for Fall 2020 and we think you would be a great fit for this role. 

Staff professionals support DePaul first year students as they transition to college and work in collaboration with an assigned student mentor.  This position is a great way to build relationships with students, encourage student success in the classroom, and share your own knowledge and experiences with first years.  

This is a critical role in a Chicago Quarter teaching team.  Alongside a faculty member, the Staff Professional and student mentor work together to guide new students as they transition to DePaul. 

Attached is the job description. For more information on this opportunity, we ask that you attend an information session (see details below).  If you’re interested, but can’t attend an info session, let us know and we can schedule a meeting with you. Please consider forwarding this message to any staff member or graduate student who might be interested in learning more about this role.  We appreciate your help in getting the word out.

March 2020 CQ New Staff Professional Information Sessions
Date	Time	Location
Monday, March 9th	2:00-3:00pm	Lincoln Park Student Center 380
Thursday, March 12th	3:00-4:00pm	Loop, DePaul Center, 11th floor, Room 11013

The Office of New Student & Family Engagement (NSFE) and the Office of the First Year Program (FYP) work together to oversee the Chicago Quarter Program. NSFE provides support and oversight for two members of Chicago Quarter teaching teams: the Staff Professional and the Chicago Quarter Student Mentor (CQM). NSFE also oversees the Common Hour curriculum. FYP provides support and oversight for the third member of the teaching team – the faculty member, as well as the academic component of the course. 

In collaboration with a faculty member, the Staff Professional and CQM provide critical support to new students as they transition to DePaul. Teaching teams create interpersonal connections with and between their students, while also serving as a resource as students navigate the university and the city of Chicago. 

The Staff Professional and CQM are both responsible for the Common Hour curriculum and are also expected to engage with their course’s academic topic. Staff professionals and CQMs are expected to work in collaboration with one another to plan, facilitate, and deliver the Common Hour curriculum to their students. This experience serves as a unique opportunity for CQM to grow and develop as leaders, while having the support of a Staff Professional to provide ongoing guidance and feedback throughout the quarter. Faculty can also provide support, feedback and guidance to the Staff Professional and CQM. 

Principal Duties & Responsibilities both CQMs & Staff Professionals: 

• Review, organize, and deliver Common Hour lesson plans and grade assignments.  
• Maintain regular and responsive communication with assigned Chicago Quarter teaching team.   Work collaboratively with the CQ teaching team to plan and coordinate course content and develop syllabus.  
• Give priority scheduling to planning meetings with the CQ teaching team, outside of and in addition to required dates outlined below.  
• Mentor new students by sharing your experiences at DePaul, connecting to resources appropriately, sharing information on co-curricular opportunities, and by offering support.  
• Attend and participate in New CQ Staff Trainings, Best Practices Conference and Pre-Quarter Meetings (dates outlined below). 

Additional Duties & Responsibilities for Staff Professionals only: 

• Provide CQM regular support, guidance, and feedback in preparation for and during the fall quarter. Lead formal evaluation of CQM performance in consultation with faculty member.  
• Assist with Common Hour assessment initiatives throughout the fall quarter.  
• Monitor students in your assigned Chicago Quarter course in Blue Star and intervene/refer when students are experiencing difficulty.  
• Initiate communication among teaching team to ensure ongoing needs of the course and team are met.  
• Work to resolve any issues that may arise within the teaching team.

Position Qualifications:

Chicago Quarter Mentors -

• New CQMs must attend an information session. Attendance will be verified.  
• New and returning CQMs must attend all trainings, one-on-one meetings, and teaching team meetings.  
• Must be a currently enrolled full-time student and intend to be enrolled as a full-time student for Fall Quarter 2020. First-year students must have a cumulative grade point average of 2.0. All students with sophomore standing or greater must have a 2.5 grade point average. 
• Commitment to the mission of DePaul and the Chicago Quarter Program. 
•  Interested in working collaboratively with university faculty and staff.  
• All applicants' student conduct records will be reviewed as part of the selection process.  Students who have been found in violation of the Code of Student Responsibility or other DePaul policies through the Student Conduct Process may be required to provide additional information and/or may be removed from the selection process or from the position.

Staff Professionals - 

• Full-time staff member or graduate student at DePaul University. 
• Bachelor’s degree recipient.  
• Aware of the needs of first year students and commitment to the work of the First Year Program.   Interest in mentoring and guiding undergraduate student leaders.  
• Ability to assist in planning and co-facilitating Common Hour lessons and grading Common Hour assignments  
• Access and utilize Blue Star during the fall quarter to monitor new students and intervene when necessary.  
• Commitment to collaboration between faculty, students, and staff.  
• Knowledge and familiarity of university resources and ability to seek out and identify resources as necessary. 
• Supervisor approval to accept the Staff Professional position. 

Work Schedule & Terms of Employment:

Chicago Quarter Mentors and Staff Professionals begin working in the spring quarter and are in the role until the end of the fall quarter. During the fall quarter, student mentors are expected to work 10 hours/week and Staff Professionals work approximately 6-8 hours/week. All required dates are outlined below. If unforeseen circumstances arise and student mentors or Staff Professional are unable to attend a training, meeting, class, or other program, this must be communicated with the Office of New Student & Family Engagement as soon as possible. 

Teaching Team Assignment Process:

If selected for the position, both CQMs and Staff Professionals will be assigned to a teaching team. The teaching team assignment process will begin in late April and CQMs and Staff Professionals will be able to provide course preferences and availability during the assignment process. Communication will be emailed out prior to the start of the process. The assignment process moves quickly and occurs within a short window of time. For this reason, teaching team members will have a responsibility to respond within the given time frame in order for requests and preferences to be honored. Teaching team assignments will be finalized by June 1st, 2020. 

Required Dates:  

Chicago Quarter Mentor Training 

o Friday, April 3, 2020 from 1-5pm (*Hiring Meeting)

o Friday, April 17, 2020 from 1-5pm o Friday, April 24, 2020 from 1-5pm

o Friday, May 1, 2020 from 1-5pm

o Friday, May 8, 2020 from 1-5pm o Friday, May 15, 2020 from 1-5pm 

Chicago Quarter Staff Professional Training

o Friday, April 3, 2020 from 9:30am-12:00pm (*Hiring Meeting)

o Friday, May 8, 2020 from 1-5pm

o Friday, May 15, 2020 from 1-5pm

o Summer Optional Workshops offered – Dates TBD 

Annual Chicago Quarter Best Practices Conference – June 5, 2020 from 9:00am-5:00pm 

Discover Chicago Quarter Teaching Teams o Pre-Immersion Meeting – Wednesday, August 26th, from 9:00am-5:00pm

o Immersion Week – Monday, August 31st to Friday, September 4th, from 8:00am-6:00pm

o Blue Demon Welcome– Tuesday, September 8th 

o New Student Service Day – TBD 

Explore Chicago Teaching Teams o Great Starts Meeting  – Wednesday, September 2nd, from 9:00am-5:00pm

Chicago Quarter Course Days/Times and Explore Chicago Excursions – Placement in a CQ course will occur in early spring and at that time specific dates/times/locations will be available. 

One Hour weekly one-on-one meetings during the fall quarter. Days/times determined by SP & CQM

Application Process and Deadlines Staff Professional Position: 

• Attend a Staff Professional Information Session. 
• Confirm supervisor approval for your participation.  
• Complete the online application by March 13, 2020 
• Notifications for all Staff Professional applicants will be made on an ongoing basis. 

Chicago Quarter Mentor Position: 

• Attend an information session.  
• Submit a completed application on the Student employment job board by Sunday, February 2, 2020. Application includes uploading a PDF of your resume.  Please title the document, “YOUR LAST NAME, FIRST NAME Resume” 
• Your GPA will be verified after you submit an application.  
• Interviews for qualified Chicago Quarter Mentor applicants will take place the week of February 21-28, 2020. 

Notification for all applicants will be made March 10, 2020.

Stipend: Chicago Quarter Mentors Compensation will be paid by STIPEND for Spring Training. New CQMs will receive a $400 stipend, distributed over the course of Spring Quarter, for completing all training. A stipend of $1,000.00 will be distributed bi-weekly during the fall quarter. This stipend includes the time commitment for the Pre-Immersion Meeting or the Great Starts Meeting. 

Discover Staff Professionals - $1,500.00 stipend distributed bi-weekly during the fall quarter. Explore Staff Professionals - $1,000.00 stipend distributed bi-weekly during the fall quarter.

Supervision & Support:  Office of New Student & Family Engagement – 773.325.7360

Yasmeen Nanlawala - Associate Director  - ynanlawa@depaul.edu

Nahal Hashemian - Graduate Assistant - NHASHEMI@depaul.edu

Jessie Rosato-Wyan   - CQ Student Coordinator  - JROSATOW@depaul.edu