Job Shadow Program Assistant

DEPARTMENT: The Career Center (Alumni Sharing Knowledge) JOB TITLE: Job Shadow (JSP) Program Assistant Compensation: $13.25

Mission Statement: The Alumni Sharing Knowledge (ASK) network exists because we believe in the power of learning from those who came before us. Through the generosity of our volunteers, we believe that all DePaul students and alumni can achieve their potential. By asking questions, sharing lessons learned, and bringing together students and alumni, we believe that we can make a difference one person at a time. General Summary: Reporting to the Associate Director of Alumni Sharing Knowledge in the Career Center, the Job Shadow Program Assistant is responsible for supporting and assisting in the development, implementation, and evaluation of the Career Center Job Shadow Program (JSP). This position will enhance the visibility and quality of the

JSP. Primary Duties and Responsibilities: JSP Program Management (40%)

•   Manage new student application, registration, orientation, and communication.
  
•   Maintain timely correspondence with students to ensure accurate and complete profiles and applications.
  
•   Coordinate student follow up and correspondences as appropriate, including during and after the Job
  Shadow experience.
  
•   Work with Associate Director in tracking and attracting new students for the Job Shadow Program.
  
•   Diligently track program activity and accomplishments.
  

•   Assist in the development of the student acceptance process.
  
•   Oversee logistical and operational functions of the Job Shadow Program.
  
•   Maintain timely correspondence with students regarding invitation to program, confirmation, and post-
  program follow-up.
  
•   Ensure timely and accurate written and verbal communication with internal customers (DePaul staff,
  students, and faculty) and external customers (current employers and alumni).
  

JSP Marketing and Promotion (30%)

•   Create and implement marketing and outreach strategies to increase program recognition and utilization.
  
•   Create and purchase promotional materials to advertise program.
  
•   Engage the public through our social media platforms.
  
•   Partner with student organizations and University departments to promote program.
  
•   Professionally represent ASK and the Job Shadow Program at orientations, open houses, Career Center events, and other alumni or university functions.
  
•   Respond to questions, requests and feedback regarding Job Shadow services.
  

Support and Assist with ASK Program (30%)

•   Assist with the ASK Oasis: registration table, set up, breakdown and student and alumni engagement at Job Fairs.
  
•   Assist with management of volunteer communication.
  
•   Assist with promoting and advertising program events and services.
  
•   Other duties as assigned.
  

Minimum Knowledge, Skill and Abilities:

•   A strong desire to work in a collaborative environment with people from diverse/different backgrounds.
  
•   Knowledge of and commitment to the mission of DePaul University.
  
•   Committed to promoting and executing student confidentiality with utmost detail and proactive advocacy.
  
•   Proficiency in Microsoft Word, Publisher, Excel, Outlook and social media platforms
  
•   Excellent written and oral communication skills.
  
•   Demonstrated effective critical thinking and decision making skills
  
•   Excellent interpersonal/customer service skills. 
• 
  Position Qualifications:
  
  •   Enrolled as full-time student.
    
  •   Student must work well with diverse groups of people at all levels.
    
  •   Student must be responsible and able to work independently.
    
  •   Must be capable of managing multiple tasks; paying particular attention to detail.
    To apply, visit http://studentemployment.depaul.edu. Please submit cover letter along with your resume
    Disclaimer clause: “The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities associated with it. DePaul management reserves the right to amend and change responsibilities to meet business and organizational needs.”
    

  Experience with promotion of services or products and flyer design preferably using Photoshop or Illustrator.   Demonstrated skills in social media engagement and blog management.   At least 1 year experience in verbal and written communication to external customers.   Ability to work autonomously under limited supervision and in a team environment.   Experience or interest in supporting the career development of students and alumni.

  Working knowledge of depaul.joinhandshake.com.   Understanding of ASK, the Career Center, and their services.

Hours/Schedule: Approximately 20 hours per week year-round, w/ limited hours during the summer and winter

break. Work schedule is flexible but must be between 9am - 5pm, Monday thru Friday time frame. Some evenings

and weekends might be needed based on events.