CSH Graduate Student
Coordinator Position Description
Academic year
General Summary:
The College of Science and
Health (CSH) Office of Advising and Student Services is looking for a graduate
student to assist in the management of the advising process during the transfer
and adult student orientation program Transition DePaul. The graduate student
in the Office of Advising and Student Services will report to the associate
director of academic advising and is responsible for coordinating and overseeing
the logistical and administrative processes of Transition DePaul. He/she will
be responsible for assisting with faculty training, coordinating file
preparation, compiling evaluation data reports and metrics, delegating
responsibilities to undergraduate office assistants, and tracking supplemental
credit. He/she will also have an opportunity to shadow experienced faculty and
staff academic advisors. This position
will require knowledge of university and college policies and procedures, the
DePaul Vincentian mission, and higher education and student affairs theory.
Principal Duties and
Responsibilities:
·
Assist with
summer faculty training: provide training support, assist with room set up and
logistical details, participate in small group discussions, and present on
academic topics
·
Create new
student registration queries and distribute lists to student assistants for
file preparation
·
Interpret math
and writing placement tests and offer correct placement suggestions
·
Create Transition
advising grids and send them to orientation partner New Student and Family
Engagement (NSFE)
·
Serve as the
primary contact for any Transition schedule changes including additions and
cancellations. Communicate changes to appropriate staff
·
Send faculty
email reminders in advance of Transition advising sessions and provide the schedule
and other room details
·
Lead advising
room set-up: verify technology is working, replenish resources and forms in the
advising space
·
Maintain list of
closed classes and disseminate it for each Transition session
·
Assist student
assistant with schedule auditing after Transition: responsible for contacting
students, if changes are necessary
·
Track and update
supplemental credit based on Transfer Credit Approval forms and communicate to
students once credit has been posted
·
Send advising
evaluation to students and compile data results, provide statistics and results
for each question, track metrics, and create end of summer new student advising
report
·
Compile outcomes
assessment and needs assessment for following summer
·
Manage the CSHAdvising@depaul.edu
inbox
·
Monitor, track,
and communicate with students who have received progress flags in Bluestar
·
Update and
maintain CSH OAAS social media accounts
·
Meet one-on-one
with students in advising sessions relating to registration questions, degree
conferral, or other academic needs
·
Assist with
degree conferral and audits
·
Perform other
duties as assigned by associate director of academic advising
Ideally
this position will begin ( ENTER DATE) and continue through (ENTER DATE) with
the potential for employment during the past academic year. The position
commitment is 22 hours a week in summer and during academic year 15-20 hours. This is a paid position with a competitive
hourly rate. Tuition waivers/assistance
is not available.
Knowledge/Skills/Abilities:
·
Bachelor degree
required
·
Graduate
coursework in counseling, higher education, college student development or
related program is preferred
·
Enrolled in a
Master’s degree program
·
Knowledge of
science related majors is preferred
·
Excellent verbal
and written communication skills
·
Strong attention
to detail
·
Strong
organizational skills
·
Ability to work
independently and as part of a group
·
Ability to work
with a diverse population of students, faculty, and staff
·
Intermediate
proficiency in Microsoft Office and web browser tools
