Job Posting - Academic Advisor - Nursing/Office of Academic Programs

Title:

Academic Advisor (Job ID #62021)

Department:

Nursing/Office of Academic Programs

Category:

Academic Professional

Location:

Chicago

Close Date:

04/01/2016

Description:

The University of Illinois at Chicago, College of Nursing, Office of Academic Program is seeking an Academic Advisor.

Duties:

This position is responsible for overseeing and coordinating student admissions, advising, and evaluating, initiating, and managing student enrollment at the College of Nursing. Responsible for detailed processing and reporting and works with faculty, staff and administrators to provide services to the student nurse population.
Advising/Enrollment Management

• Meet with students to plan for the coming semester (or summer) and to review/revise long range academic program schedules.
• Monitor advisee’s progress toward educational/career goals and meets at least once each semester to review the progress toward completing the proposed academic program and to discuss grades and other performance indicators.
• Discuss and reinforce linkages and relationships between instructional program and occupation/career.
• Follow-up with the advisee on any report of unsatisfactory work (notice of class probation for poor attendance, notice of failing grades, incomplete grades from past semester(s), etc.). Special attention placed on students who are on academic probation.
• Maintain an up-to-date Advising Portfolio, with a summary record of performance to date (grade reports, transcript, requirements completed, etc.), dates of conferences, notation of special circumstances, up-to-date information and details, etc.
• Inform and, if necessary, refer students to other institutional resources when academic, attitudinal, attendance, or other personal problems require intervention by other professionals. (e.g., Office of Academic Development, Academic Services, Personal Counseling, etc.)
• Serve as a designated resource person for Urban Health students in regards to general registration, graduation and general University resources.
• Serve on working group to develop and communicate policies and procedures relating to advising. 
• Prepare reports and provide information on Urban Health student population.
• Serve as point of contact for newly admitted students for enrollment confirmation and tuition deposits focusing on diverse students and underrepresented groups.
• Assist with events for all newly admitted students. Communicate new student material.
• Evaluate pre-requisites for all students.
• Develop and maintains policy and procedure documents as related to enrollment management.

Recruitment

• Assist with all communications focusing on the recruitment of diverse students, including prospective students from underrepresented groups.
• Assist with all recruitment events.
• Serve as point of contact for regional campus recruitment activities.
• Provide responses to related inquiries.
• Serve as a resource for students, faculty and outside partners in regards to admissions policies and decisions.
• Research and develop best practices as related to recruitment.

Admissions

• Assist students with admissions process focusing on the admission of diverse students, including students from underrepresented groups.
• Assist with implementation of appropriate admission criteria and application processing procedures.
• Interpret admissions policies and procedures for students and staff.
• Correspond with prospective students on missing documentation and acceptance to the program.
• Coordinate admission process between the College of Nursing and Office of Admissions.
• Collaborate on the implementation of admissions timelines with admissions committees and faculty reviewers.
• Schedule prospective student interviews for all programs.
• Assist with the implementation of the students interview process for all programs.
• Develop and maintains policy and procedure documents as related to admissions processing.
• Perform other related duties and participate in special projects as assigned.

Qualifications:

Bachelor’s degree required; Masters Degree preferred.
At least one year of relevant experience in a higher education environment required. Demonstrated experience in advising, admissions and or recruitment preferred.
Knowledge of admissions and recruitment standards in a higher education institution preferred.
Knowledge of University of Illinois at Chicago policies and procedures; specifically in the field of admissions and recruitment preferred.
Excellent leadership, project management, communication, and writing skills; strong Microsoft Office skills.
Ability to work in a diverse environment; must be able to deal and communicate effectively, both verbally and in writing, with applicants, students, faculty, and staff.
University of Illinois at Chicago is an Affirmative Action/Equal Opportunity Employer. Women, minorities, veterans and individuals with disabilities are strongly encouraged to apply.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be
performed in compliance with the Fair Credit Reporting Act.

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